Most businesses will agree that tracking and protecting data is becoming more and more difficult. This is something that a lot of company owners feel they are losing their grip on and the results can be devastating. If this sounds familiar, you need to invest in data classification software before it is too late. You also need to make sure that your employees are educated on the best practices to ensure that they handle data in a safe and organized manner. We will reveal all you should know below.
The struggles of managing data today
Do you create a huge amount of content? Do you have everything from images and email messages to Excel files and Word documents stored at your organisation? Most businesses do, and with content increasing by the day, data management becomes a difficult task. A lot of businesses have found themselves in a position where they don’t know what content is valuable. In fact, they don’t have a clear picture of all of the content they have got. Therefore, they simply store everything and implement a high level of security across their entire system. Does this sound familiar? There are many issues with this approach.
Use data classification tools to have control over your data
Firstly, you don’t really have any control over your data whatsoever, as you have no idea regarding what you are protecting, where it is located, who has access to it, and so on and so forth. Moreover, by simply opting for a one-size-fits-all security solution, you are spending a huge amount of unnecessary money on retention, storage, and data protection costs. If you are protecting all your documents, you are securing files that are distributed to the public in any case, and these files don’t require any security. The truth is you can’t implement an effective security policy at all if you don’t have data classification in place. Data classification tools ensure you have full clarity over the sensitivity of your data, and thus you know how to handle it. This makes it easier to track and protect data. Only then can you implement security controls and measures.
Make sure you are backing up your data properly
You also need to make sure that you are protecting your data. You should ensure that it is secure but you also need back-ups to protect you should anything go wrong. This is where media duplication comes into play. The services of a third-party can be used to assist, but ensure that you select with care. You need a company with a good reputation and a lot of experience in the sector as well.
So there you have it: an insight into the different ways that data should be handled at your business. You need to make sure that you have good back-ups and data classification in place as well. The last thing you want is for a breach to happen because you don’t know where you stored your data.
